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Job Postings

Clinical Administrative Assistant

GeriMedRisk 

Full time - permanent 

Location: Hybrid model (Home office and Waterloo office).  Occasional in-person travel for conferences and other engagement activities. 

JOB DESCRIPTION 

GeriMedRisk is a non-profit, interdisciplinary telemedicine geriatric clinical pharmacology and psychiatry consultation service available to clinicians. As part of a growing provincial program with multiple areas of focus (clinical service, research, quality improvement, and education), the clinical administrative assistant will support the work of the leadership team, specialist physicians and resident and medical trainees. The successful applicant will work closely with the GeriMedRisk team to ensure successful growth of the program.

Key Accountabilities 

• Manage scheduling-team calendar and appointments
• Prepare reports, agendas, and take meeting minutes
• File and maintain program and clinical policies
• Assist with coordination of orientation for all trainees and new employees
• Assist with physician billing
• Coordinate on-call scheduling
• Maintain accurate and up-to-date documentation of knowledge translation events, and medical trainee listing
• Assist with applications to Research Ethics Boards as needed
• Serve as an ambassador for GeriMedRisk at conferences and showcases as required
• Distribute and maintain equipment for all staff (requires 2-3 in person office per month)
• Responsible for overseeing and ordering supplies
• Arrange travel for conferences and presentations
• Assist Executive Assistant with tasks as assigned
   

Education and Experience

• Post-secondary diploma with a focus on medical office training
• Experience working within an interdisciplinary team, healthcare setting (ideally a busy medical clinic or hospital ward)
• Experience working with physicians
• Experience with clinical and qualitative research an asset
• Customer service particularly with health care professionals, patients and caregivers
• Experience attending conferences, an asset

Skills and Abilities

• Excited to participate in and advance a busy geriatric pharmacology and psychiatry telemedicine
• Strong interest in caring for senior population
• Exceptional organizational skills
• Excellent interpersonal and communication skills
• Excellent time management skills and ability to problem-solve creatively
• Demonstrated ability to take initiative, work independently and as a team member in a fast paced, challenging environment
• Written and verbal fluency in English
• Excellent computer skills and familiarity with electronic communication devices
• Demonstrated intermediate level knowledge of Microsoft Office (ie. Word, Excel, Power Point) and online tools (eg. Mailchimp and Survey Monkey)
• Demonstrated commitment to continuous life-long learning and self- improvement
• Access to home office necessary; Office equipment will be supplied.
• Valid driver’s licence

VACCINATION STATEMENT  

• All employees, researchers, and students of GeriMedRisk who will work with long-term care homes, health care organizations, colleges, universities and other partners are required to comply with the vaccination policies of those external organizations to complete their work. Of note, vaccination policies are subject to change.  The requirement to comply with those evolving policies does not change.  

EQUITY STATEMENT  

• GeriMedRisk is committed to equity, diversity and inclusion within its community and organization. We strongly welcome and encourage applications from Indigenous Peoples, racialized groups, women, LGBTQ2+ people, persons with disabilities and people from other equity-seeking groups.   
• GeriMedRisk is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA) within our recruitment process. If you require accommodation at any time throughout the recruitment process, please let us know.  

HOW TO APPLY  

• GeriMedRisk invites applications (cover letter and resume) to be submitted by email to applicant@gerimedrisk.com.  Please include the job title in the subject line of the email.  
• Hours of work: Monday to Friday 9:00am-5:00pm